Keith’s Training Hub

LESSON 8 OF 16 · ABOUT 15 MINUTES

Filter a list and restore every row

View North Open orders, then return to the complete dataset.

Need the practice files?

Keep using your working copy if you have started the programme.

Practice workbook (.xlsx)

Learn the skill

Filters hide records. Hidden rows are still in the workbook and may still be included in formulas.

Worked example

North AND Open shows TR-101 (£120) and TR-103 (£80).

The visible matching amount is £200. The full list still totals £540.

The Summary COUNTIF for Open still returns 6, even when fewer rows are visible.

Follow these steps

  1. Restore Order ID A to Z. Select A1:I9 and choose Data > Filter if arrows are absent.
  2. Use the Team arrow to show only North.
  3. Use the Status arrow to show only Open.
  4. Inspect both records and their values.
  5. Clear both filters. Confirm all eight records return.

Try it yourself

Filter Status to Open and Amount to Greater Than 50. List the matching IDs, then clear every filter.

Check your practical result
  • TR-101, TR-103, TR-104 and TR-108 match.
  • Their amounts total £330.
  • All eight records return after clearing.

This is your own review, not an automatic inspection of Excel.

If it does not work

A second filter narrows the first result. If rows seem missing, check every filter icon before assuming data was deleted.

Optional knowledge check

This check is for practice. It is not saved or required to continue.

Does filtering delete records?

Continue whenever you are ready. No test or recorded score is required.

Course guide and Microsoft helpDownload the whole course guide (.txt)

Steps primarily use Microsoft 365 desktop Excel for Windows. Other versions can differ. Formulas use English names and commas; your region may use semicolons. Work only on the fictional practice copies.

Microsoft: AutoFilter (opens in a new tab). Guidance checked 3 November 2026.

Browser knowledge checks do not execute Excel. This programme does not change your saved progress in other courses.

All 16 lessons and the day programme

Welcome and setup: 09:30–09:40. Evaluation and close: 16:15–16:30.

The four session windows match the supplied programme. Lesson times below are approximate independent practice times. Facilitators can use the remaining time for demonstrations, questions and breaks, including lunch within Session 2.

SESSION 1 · 09:40–11:40

More functions

Count, total, classify and work with dates.

  1. Count matching orders with COUNTIF · 15 min
  2. Add matching costs with SUMIF · 15 min
  3. Use IF to label a result · 15 min
  4. Use TODAY without losing a reporting date · 15 min

SESSION 2 · 11:40–14:30

Managing datasets

Keep records together, find what matters and control new entries.

  1. Sort whole records safely · 15 min
  2. Sort by team, then amount · 15 min
  3. Put priorities in a custom order · 15 min
  4. Filter a list and restore every row · 15 min
  5. Make a safe dropdown with data validation · 20 min

SESSION 3 · 14:30–15:30

Linking

Reuse values across cells, sheets and files with clear checks.

  1. Link cells instead of retyping · 10 min
  2. Link sheets inside one workbook · 10 min
  3. Link a value from another file · 15 min
  4. Inspect, repair and safely remove a link · 15 min

SESSION 4 · 15:30–16:15

Charts

Choose a chart, label it and improve its design.

  1. Choose a chart for the question · 15 min
  2. Label the chart so someone else can read it · 15 min
  3. Improve the design without changing the message · 15 min

Final practical task and evaluation →