Keith’s Training Hub

LESSON 2 OF 16 · ABOUT 15 MINUTES

Add matching costs with SUMIF

Calculate the North team cost and reconcile the whole list.

Need the practice files?

Keep using your working copy if you have started the programme.

Practice workbook (.xlsx)

Learn the skill

SUMIF checks one range and adds the corresponding numbers from another range.

Worked example

North costs are £120, £80 and £50: £250 in total.

In Summary!B3 enter =SUMIF(Orders!B2:B9,"North",Orders!D2:D9).

In Summary!B4 enter =SUM(Orders!D2:D9). The total is £540.

Follow these steps

  1. Use Team as the condition range and Amount as the sum range.
  2. Enter the North formula in Summary!B3.
  3. Keep both ranges aligned to rows 2–9.
  4. Repeat the formula in spare cells for South and West.
  5. Check £250 + £200 + £90 = £540.

Try it yourself

Find the cost of Open orders by testing Status. Keep Closed orders in the source list.

Check your practical result
  • Open orders total £400.
  • Your condition range is E2:E9 and your sum range is D2:D9.
  • Open £400 plus Closed £140 equals £540.

This is your own review, not an automatic inspection of Excel.

If it does not work

Do not swap the condition and sum ranges. Amounts must be numbers, not text containing a pound sign. Format the numbers as currency instead.

Optional knowledge check

This check is for practice. It is not saved or required to continue.

Which range supplies the pounds to add?

Continue whenever you are ready. No test or recorded score is required.

Course guide and Microsoft helpDownload the whole course guide (.txt)

Steps primarily use Microsoft 365 desktop Excel for Windows. Other versions can differ. Formulas use English names and commas; your region may use semicolons. Work only on the fictional practice copies.

Microsoft: SUMIF (opens in a new tab). Guidance checked 3 November 2026.

Browser knowledge checks do not execute Excel. This programme does not change your saved progress in other courses.

All 16 lessons and the day programme

Welcome and setup: 09:30–09:40. Evaluation and close: 16:15–16:30.

The four session windows match the supplied programme. Lesson times below are approximate independent practice times. Facilitators can use the remaining time for demonstrations, questions and breaks, including lunch within Session 2.

SESSION 1 · 09:40–11:40

More functions

Count, total, classify and work with dates.

  1. Count matching orders with COUNTIF · 15 min
  2. Add matching costs with SUMIF · 15 min
  3. Use IF to label a result · 15 min
  4. Use TODAY without losing a reporting date · 15 min

SESSION 2 · 11:40–14:30

Managing datasets

Keep records together, find what matters and control new entries.

  1. Sort whole records safely · 15 min
  2. Sort by team, then amount · 15 min
  3. Put priorities in a custom order · 15 min
  4. Filter a list and restore every row · 15 min
  5. Make a safe dropdown with data validation · 20 min

SESSION 3 · 14:30–15:30

Linking

Reuse values across cells, sheets and files with clear checks.

  1. Link cells instead of retyping · 10 min
  2. Link sheets inside one workbook · 10 min
  3. Link a value from another file · 15 min
  4. Inspect, repair and safely remove a link · 15 min

SESSION 4 · 15:30–16:15

Charts

Choose a chart, label it and improve its design.

  1. Choose a chart for the question · 15 min
  2. Label the chart so someone else can read it · 15 min
  3. Improve the design without changing the message · 15 min

Final practical task and evaluation →